Minutes of the AFA Business Meeting, 2008

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San Diego, CA

Daniel Cronn-Mills called the meeting to order (4:05).  There are not additions to the agenda.

I. Approval of the agenda. 

II. Parlliamentarian appointment:  Dale Herbeck will serve as parliamentarian.

III. Historian (Gerald Sanders):

A. There are archives established at the University of Utah.  A good deal of material has been collected so far. The archives are at a point where they can be used for research.  The National Council has agreed that the Research Committee should set up grants to do research at the archives.   We are ready by the time we get together next year to have some grants. 

B. All donations to the AFA are tax deductible.  Just send a check to Jim Pratt to support the archives.   Any ideas regarding what we have in the archives, or should have in the archives, please forward an email.

IV. President's Report (Daniel Cronn-Mills)

A. Regarding the boycott of the Manchester regarding Proposition 8 and labor issues, the National Council agreed honor obligations of our affiliate agreement and avoid the trouble with finding a new place. Nothing in our bylaws provides guidance for an instance where there might be a call to move.  If people believe that we should act, please submit a proposal to discuss.

B. CEDA national tournament issue---a high profile incident that reflected on forensics. While CEDA is not a AFA chartered organization, there is an agreement that the NDT, NIET and AFA need to have a policy in place that offers actionable steps in case there is another incident. There are proposals being reviewed.  O'Donnell and Thompson (NDT and NIET chairs) will be working hard to get a concrete proposal to present at the business meeting. While there are issues regarding having a policies, the greater harm lies with not having one.
International Public Debate Association and Bob Alexander to affiliate with the AFA. The Agreement is similar to other agreements and has been vetted by Jim Pratt. There is a motion to accept the affiliate agreement which is accepted.

C. There are members of both the NIET and the NDT that are not clear that they are chartered tournaments of the AFA. There was a motion that there be an effort to create a common brand which is accepted.

E. The AFA did not fill all of their slots at NCA. There were 2 competitive panels and 8 others accepted by the NCA.  The AFA needs to encourage more submissions if we are to fill more slots. A pattern of disuse will result in their being taken away.  There are many organizations that have slots---but the AFA should come first.

V. Vice-President's Report (Rich Edwards)

A. Theme for next year is "Discourses of Stability and Change.

B. . They want to have a "Five Year Out" Panel that will investigate the role of the organization in NCA.  There is broad latitude regarding how to enact this.

VI. Approval of the minutes from 2007.  Moved and accepted.

VII. Vice President for High School Affairs (Will Baker)

A. Identifies three objectives: bridges to high schools, to integrate debate/technology into the classroom, expanding interactions between high schools and colleges.

B. Notes that there are many places where high schools interact with the AFA. There are also potential integration with the NFL. There are also ways that technology might enter the interaction.

C. Should get students involved in getting information about current projects that integrate colleges with high schools and communities. It would give a sense of what is happening and would also be an opportunity to get some positive press.

VIII. Two Year College (M'Liss Hindman)

A. Noted attempts to include two year schools in AFA.

B. Wanted four year schools to show interest in two year tournaments (Phi Rho Pi).

IX. . Executive Secretary (Jim Pratt).

A. Good news is that the AFA has $117k net worth.   No money is in the stock market-only low rate CDs.

B. Dues income is down in all categories of membership.  Institutional memberships continue to erode.  This may be the result of the journal being behind in its production. This year there are more issues and the schedule is advancing.

C. Down in the individual memberships.  People in NIET and NDT do not recognize their relationship and the AFA is remedying that.  Student memberships are also a good way to increase the number.

D. Archival funds are dedicated to that cause and are not a line item.  They are available now.

E. Non-income items are dues for others---they are in and out of the bank account. They amount to about $30k

F. We have saved some print expenses as we moved to electronic distribution resulting in a savings of $3k per year. Postage charges are also down because of email.

G. Ballots are still a form of income, which rely on a few organizations.

H. Royalties are at $15k.  They have not eroded the income from the journals.  AFA has not lost any print subscriptions from libraries but have increased the amount of royalties, particularly through EBSCO and a guaranteed income.

X. Past President (Cronn-Mills for Carol Winkler who was ill)

A. DOJ has taken an interest in debate as an anti-violence/anti-gun strategy for public housing. 

XI. Memoriam regarding Jerry Anderson of Concordia College and former President of the AFA from '72-'74  (Jim Pratt)

XII. . Educational Development and Practices (Mike Davis)

A. Two documents are in process.  One deals with electronic research and another regards a normative statement about recording competitions.  Ben Voth will be the new chair.

XIII. Finance Committee (Danielle Wiese)

A. Offered a proposed budget with a few changes.

B. In the expenses line, there should not be any scanners listed

C. The unbudgeted reserves will go to the summer conference and Alta ($2k)

D. The unbudgeted reserves will go to the summer conference ($5k) to try to get a stronger connection with other programs

E. Different committees should use their money to help to promote the work of the AFA.

F. The research committee noted that Rich Littlefield received an award for using the archives. The committee should use their balance to encourage participation in the convention program.

G. Budget was accepted.

XIV. Professional Development and Support (Kelly McDonald)

A. Speaker of the year is Paul Newman, well known for his philanthropy and progressive politics.

B. Distinguished service award to Duane Fish of Northwest College.

C. Distinguished service award to Bruce Manchester of George Mason University.

D. Working on a professional code of conduct in conjunction with the development conferences.  Will have culminating documents in August by the time of the ALTA conference. 

E. Question (Steve Hunt): you were working on a tenure document and coordinating with Carrie Crenshaw---we need to be concerned that we are not creating many professionals and whether we are supporting opportunities for people to learn to manage and direct programs.  McDonald notes that Carol Winkler conducted a survey that sought to get at some of these questions---but the study did not really end up providing the sort of data that would be useful. There is another move to redo the survey using some other means.

F. Cronn-Mills noted that the IE developmental conference, there was a document that sought to create a standard and framework for jobs and progressions.

XV. Publications Committee (Stephen Croucher)

A. Publications Committee tried to meet but failed.

B. The council had a discussion of how to increase the productivity of the journal.

XVI. Argumentation and Advocacy (Dale Hample)

a. Greatest attempt is to get back on track.

B. The transition has taken a while and there are not enough papers to continue.  While there were some handovers---there are not enough to continue.  The revise and submit papers are the most troubling problem since they rarely resubmit.  To have any hope of getting on the calendar schedule---there will have to be more special issues than competitive ones.  Compared to the past, there is a lot of competition between conference proceedings and other journals that is cutting into the number of submissions. Argument is interesting-but there are many outlets. There is a need to become more aggressive, especially with graduate students.

C. Wishes to systematize the relationship with ALTA and Argumentation and Advocacy.  People rarely take advantage of both opportunities.

D. There will be a special issue on the 2008 campaign (Tom Hollihan).  It will be wide-ranging.  The goal is to have January as a deadline.

E. Q (McDonald): are there special editions that have selected already? (Hample): two will be out of the Perelman conference and one out of the Venice conference and there will be a Lincoln-Douglas debates edition. Not all of them are complete-but special editions make the meeting of the timeline less difficult.

XVII. Research Committee (Jim Dimock on behalf of Kate Palczewski)

A. Jim Dimock will be chair as of June.

B. Beginning a process of trying to solicit applications for grants to the archives.

C. Actively encourages people for the thesis and dissertation award.

D. 2008 Dan Roher Award is awarded to William Keith

XVIII. NIET Committee (Frank Thompson)

A. Thanks for last year's tournament

B. This year they will be at U. Akron, 3-6 April.

C. Next year will be at U.W. Eau-Claire.

D. Last year Richard Paine (North Central College), Jolene Edwards (U Mississippi) got distinguished service awards. David Gaer (Laramie County Community College) is the award winner for this year.

E. NIET will create a new alumni group.

XIX. NDT Committee (Tim O'Donell)

A. 2009 Tournament will be at the University of Texas

B. 2010 will be at UC Berkeley

C. Thanks for the AFA work with a code of conduct.

D. Debate community will have a development conference hosted by Wake Forest University in June. It will attempt to document the state of debate and plan a way forward.

E. Q; (Hunt)  Is this just for policy debate?  (Al Louden), all are invited.  We will actively reach out for other models. However, the primary focus will be policy debate.

XX. There is no old Business Cards

XXI. There is no new business or new resolutions

XXII. Motion to adjourn is quickly agreed.